PAC Meeting Minutes – April 9th 2018
(about 1 hour)
Welcome
Presentation: Elisa Lee, Program Lead: Fire & Flower: Girls Rites of Passage
https://fireandflower.wordpress.com – Thank you Elisa for the inspiring presentation!
Principal’s Report (15 min)
financial report (5 min)
Upcoming PAC events (15 min)
Highway one – Lower Lynn Improvements. www.gov.bc.ca/lowerlynninterchanges.bc.ca
Info session – April 17th, 5-8pm, Holiday Inn
Adjournment
Section XI Duties of Officers
The Chair shall:
know the constitution and bylaws and meeting rules
submit a report at each meeting outlining contacts made, concerns identified, status of action items and upcoming agenda items
know the Constitution, Bylaws and meeting rules
know where to find resources to assist members
appoint committees where authorized to do so by the executive or membership
consult LPAC members regularly
ensure that the LPAC is represented in school and school district activities
be the official spokesperson for the organization
be a signing officer
submit an annual report
on occasion, delegate the responsibility of chairing a meeting or other duties to the Vice-Chair to gain experience for the Chair role
The Vice-Chair shall:
accept extra duties as required
be a signing officer
contribute to the annual report
The Secretary shall:
keep an accurate and up-to-date copy of the Constitution and Bylaws and have copies available for members upon request
issue and receive correspondence on behalf of the Council
safely keep all records of the Council
contribute and compile an annual report
be a signing officer when required
The Treasurer shall:
disburse funds authorized by the executive or members
maintain an accurate record of all expenditures of the Council
give a report of all receipts and expenditures at all general meetings
deposit all funds collected on behalf of the Council in an account at a recognized financial institution approved by the LPAC
make books available for viewing by members upon request
have the books ready for inspection or audit annually
with the assistance of the executive, draft a budget and tentative plan of expenditures as per Section XIV
ensure that another signing officer has access to the books in the event of his/her absence
contribute annual financial statement/report for the annual report
submit a preliminary annual financial statement at the Annual General Meeting of the Council
submit final annual financial statement to the members at the First General Meeting of the following year
The District Parent Advisory Council (DPAC) representative shall:
report back to the LPAC
contribute to the LPAC annual report
The Past Chair shall:
provide information about resources, contacts, and other essential information to the Council
act as a consultant for the Chair
if necessary, chair the nominating committee
contribute to the LPAC annual report
Members-at-Large shall serve in a capacity to be determined by the Council at the time of election and at other times as the Council requires.