Meeting Minutes Nov 21st

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PAC Meeting Minutes – November 21, 2016

  • Welcome
  • Approval of agenda – Approved
  • Minutes of last meeting – Approved
  • Formality of meetings going forward – Look into more interesting ways to hold meetings (Pyjama meeting?!) and keep them more casual but ensure all important items and protocol are still addresses/adhered to.


  • Principal’s report – See Attached (Suggestion for the PAC to host an ‘Education Evening’ at a future meeting to assist parents accessing new online reports.)
  • Treasurer’s report = See Attached
  • Updates
    • Fundscrip – Very easy to run and successful = $358 raised. Another order will go out shortly and people are welcome to put more orders in, but please check with us this week for the new deadline. Thank you!
    • Emergency Preparedness Kit = $25 raised but offer again mid March for Earthquake Drill in April
    • PAC Snack Shack – Very successful – sold over 50 bags of popcorn – next one December 1st
    • Booster Juice – Running well and making $1.75 profit per drink.
    • BCTF100 workshop offers – Talks offered will be shared with parents for 2017. Variety of topics to choose from, possibly at a PAC Meeting
    • Christmas Concert – Dec 8th, due to growing school, the gym is reaching capacity (300 bodies) so this year a Matinee Performance (1.15pm) will also be offered in an attempt to reduce the attendance at the evening performance (6.30pm) Tickets will be sold for $2 each. The presenters will thank PAC and parents for the new sound system to help explain where their donations are going.
  • Upcoming events
    • Christmas Market
      1. We need donations of Gift Wrap, tape, Gift Bags etc in addition to items to sell = Karen will put in next email
      2. Sorting is Tuesday AM and Thursday PM. Volunteers are signing up – Karen running
      3. Volunteer sheet to be posted by Thursday for Day of event.- Tara/Karen
      4. Bake sale: Tara to tell Karen more about its organization on Tue (Nov 22)
      5. Looking for donations for raffle – Starbucks/Michaels – Karen
      6. Contact Big Brothers to collect remaining items after market – Karen
      7. Promote Christmas market – free ad in N Shore News, Posters in local businesses, Community Notice Board – volunteers needed. List to be hung up by Karen
      8. Share more details on website, facebook and email. – Katie send out
  • Bottle drive
  1. New volunteers – Regan, Tara, Roxanna and Judith – Thank you! Please continue to sign up as we will need more. Thank you!
  2. Send out flyers to students & Teachers – Katie
  3. Pick up supplies from Return it Depot – Katie
  4. Arrange Refreshments for volunteers – Tara
  5. Email/Facebook/Website – Katie
  6. Email Jess to ask her to promote alongside Santas Breakfast. Katie
  • Other
    • Class Reps- Katie to ask WFOS how their ‘Class rep’ system operates and what duties they are responsible for.
    • Email communication – Issue raised about volume of emails and timing of fundraising events – suggestion from Kelly to copy teachers on all communications and speak directly to them regarding fundraisers. – Katie
  • Date of next meetings: suggestions (Mondays) below / discussion about morning meetings
    • Cancel Dec 12 – Agreed
    • Jan 10th– Karen will be away so Tara will Host. Possible new theme
    • Feb 20 (13 is Family Day) TBC
    • Apr 24 (17 is Easter) TBC
    • May 15 (24 is Victoria Day) TBC
    • Jun 12 TBC
    • Offer and AM Meeting in the future and change up the days so everyone has opportunity to attend.


  • Adjournment

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